Configuring Payment Batch Detail Report Batch Times

You can use the Payment Batch Detail report to monitor the batch submission process and help predict your cash flow/funding timing. The batch date and time represents the date and time that the Business Center batched the transactions to the processors.

To ensure that the report contains the most recently batched transactions, schedule the report to begin an hour or two after your daily batch end time. You can also choose to schedule multiple Payment Batch Detail reports to suit your needs.

There are nuances to consider when scheduling your Payment Batch Detail report because the report contains transactions with a batch date and time that occur within the given interval.

For some merchants, the batch cut-off time may occur after the end of the logical business day. For example:

  • Your logical business day begins at 9:00 a.m. Pacific Time.
  • Your logical business day ends at 6:00 p.m. Pacific Time.
  • Your batch end time is 7:00 p.m. Pacific Time.

In this situation, it would be useful to schedule the report to begin at 8:00 p.m. Pacific Time so that it contains the transactions batched from the logical business day.

For other merchants, the batch cut-off time may occur within the logical business day. For example:

  • Your logical business day begins at 9:00 a.m. Eastern Time.
  • Your logical business day ends at 11:59 p.m. Eastern Time.
  • Your batch cut-off time is 9:00 p.m. Eastern Time.

In this situation, transactions from your logical business day will span two batches. Some transactions will be in the batch at 9:00 p.m. and others will be in the next day's batch. You might want to schedule your report to begin at 10:00 p.m. Eastern Time because transactions with a batch date after 10:00 p.m. Eastern Time appear on the following day’s batch and report, You can also choose to schedule multiple Payment Batch Detail reports to suit your needs.

For some merchants, the batch date will occur one calendar day after the transactions occur.

Sometimes a transaction request date is different from the batch date. For example:

  • May 1, 9:00 a.m. Eastern Time—a sale is authorized.
  • May 3, 9:00 p.m. Eastern Time—the sale is captured (settled).
  • May 4, 1:00 a.m. Eastern Time—The Business Center receives acknowledgment from the processor that the sale batched successfully.

In this situation, transactions that are captured on May 3 have a batch date of May 4.